Community: a group of people sharing common characteristics, common history or common social, economic, or political interests, often located in close physical proximity to other members; interactions are usually face-to-face. 1
Online Community: Same as above, with two big caveats, the proximity is virtual and interactions are digital. The small caveat is that online the commonality among members might not be as significant, but are just as real (like shared product, service or technical interest).
It is not New, but it is Different
What should be evident is that the idea of a community is not a new concept. What is new, however, is the transition from physical proximity to virtual proximity. In the purest of context, virtual communities began about as quickly as the Internet itself, predating the Web or fancy graphical interfaces. Virtual communities progressed from bulletin boards to forums and now we have something even better. What we have now are enhanced graphical capabilities and multiple device support; the user experience is better. One problem remains; integrating communities with the rest of the business. Too often, communities are sets of isolated conversations lost in the vastness of the web.
Communities should be used to bridge the gap from social media conversation to digital interactions with a purpose? Today many organization are trying to figure out how to leverage social conversations and these new connections to deliver a better customer experience. Customer communities are great way to accomplish this goal. As much as we would like to do it, taking the online conversations people are having about your company in Facebook and Twitter and dumping them into a CRM system just does not provide a whole lot of value. As you have learned with forums, your customers really do want to connect with you and while the basics have not changed, customers expect more as does your business.
But. In order to really leverage the benefits from social, you have to bring together people, processes, and technology necessary to listen, guide, and engage your customers in the digital world. That means paying attention, understanding who your customers are, and providing them with relevant information for the appropriate stage in the customer lifecycle. In that way, you can truly leverage the capabilities of social media to deliver the kinds of customer experiences that will keep them bringing their business back again and again.
Communities provide a smart way to build engagement in a way that provides your customers with navigable issue resolution, as well as to provide feedback and insights to you and your team.
A customer community allows you to collect and analyze data, derive insights about your customers that will then allow you to provide them with relevant, appropriate information at key points along the journey. Today’s forums, or customer communities, can be strongly linked to social networks in order to maximize insight, streamline campaigns, and drive organizational shift to bring your company into the social age. But we’re getting ahead of ourselves.
Customer Experience is the superset of sensations, emotions and perceptions felt by your customers before, during and after product or service use. Enterprise Customer Experience represents the people, internal processes and technology required to listen, guide and engage your customers in the digital world; all towards creating better and enhanced experiences. Designing positive experiences begins with understanding needs and wants. Seems logical right? How else can you understand what your customer’s wants and needs, if you do not listen first?
The very next part is to prove that you are listening, if actions do not result, then it is not really listening at all. Yes, in this day and age, you do need to provide proof. For, example, if you do not plan to take any actions based on what you hear, are you really listening? That said, there are many ways to show that you are listening. The first is transparency, allowing people to see inside the organization where they can witness what you are doing, often at their bequest. The second, more interesting way is to specifically give people what they are looking for, as in information, service or a product enhancement.
To customers, being open means more than simply looking through the window, but being able to walk through the front door and participate. An engaging conversation is one where all voices are heard and respected and no one is simply listening, waiting to talk. In order to improve customer experience, you, your team and the whole organization needs to convert the listening to information that can be used to collaborate, co-create and engage at a personal level with your customers. This will take analyzing the data, providing relevant, consistent content, where and when your customers want it, need it and are expecting it.
It is time to move beyond what needs to be done and why it needs to be done. Some parts of your organization are more advanced than others, some are ready and some are not. The starting point should be clear. What is less clear is exactly HOW to progress in a uniform fashion from understanding what needs to be done, to actually doing it. It is time to progress from departmental Social Media initiatives to organizational digital communication programs. These programs should have defined and coordinated objectives. As the team and understanding of the technology mature, Social CRM is next logical step, with both business and technical integration and a digitally aware customer data model. Internally, CRM will have certain objectives, but it is time to add customer centricity, directed individual engagement and customer collaboration to those objectives. Finally, the end-game, Enterprise Customer Experience. Just my name for it, I suppose, but it seems to fit.
I put together a few slides where I tried to visualize some of my thoughts. The copy is taken from a white paper we just released as well. If you would like a copy of the white paper, please just send me an email mitch.lieberman – at – dri-global.com and I am happy to forward it along.
Social Media Initiatives are too often:
- Departmental and Uncoordinated,
- Loosely defined and with soft qualitative objectives,
- Lacking strong guidance that aligns with corporate vision
- Have little or no Governance or Oversight
- Driven by metrics with unproven value (like, follow, +)
Now to progress from disjointed efforts to coordinated and structured efforts,
Social Communication Programs that are characterized by:
- Multiple, linked digital initiatives,
- Defined and Coordinated goals (across departments),
- Agreed to processes for Content,
- Modestly Mature Governance,
- Data Capture and Burgeoning Analytics,
- Tighter agility to act upon lessons learned.
It takes maturation of the organization to make this progression. It is important to not that up until now the discussion is much less about technology than it is about people and process. Once the organization has matured, it is then possible to reach enhanced customer experience through Social CRM by further integrating more baseline technology, carefully and methodically.
Social CRM sets the course for creating better Customer Experiences, through:
- Coordinated Customer Facing Communication Programs,
- Both Technical and Business Level Integration,
- Advanced Analytics that Improve Customer Insights,
- Mature, Modern, Customer Data Model,
- Personal, Customer level Interactions and Engagement.
Now things start to get very interesting. Just when everyone was comfortable with the buzzwords, we are now ready to dump the term ‘Social’. The team realizes that social is a characteristic of people. The term is dispensed with and for the purposes of Customer Experience, the CRM platform is now in charge of the digital data and used for specific purposes.
It is time to execute CRM, across the Enterprise:
- Data, information and knowledge is universally accessible,
- Content and digital assets are consistent and shared,
- Back-office to front-office Collaboration creates efficiency,
- Customer facing processes are repeatable and embedded,
- Community and Customer Collaboration are part of the platform.
Finally, it is time to complete the
Enterprise Customer Experience vision:
- Customer centricity is a reality,
- Directed engagement at the level of the individual
- Analytics are predictive,
- Customer expectations are understood and met,
- Communications are conversational and collaborative,
- The organization is highly collaborative,
- Organizational culture is mature and ready.
Organizations big and small are feeling pressure to get everything “right.” Social interactions are public, tweets are scrutinized, Facebook posts are challenged, networks like Pinterest Google + are growing rapidly, evolving daily. In this environment of open and public communications transparency is not really an option, it just is – get used to it. Social CRM is an opportunity, scary and daunting. Social CRM is a bridge to the connected customer. It is part strategy, part process and yes, technology; all in support of an organizations goals and objectives. Social CRM is an enabler an extension of CRM. it allows companies to truly engage customers, resolve problems, recognize new revenue streams and gather detailed customer behavioral data. Social CRM, as an initiative will fail if it is considered revolutionary. It is transformative, an evolutionary step towards customer centricity. The complexities should not be taken lightly, as joining social media and CRM, is more nuanced than simply more channels, more rules and random best practices.
Part of the confusion comes from looking at social as a new phenomenon, as opposed to what it really is – a way to extend customer communications and interactions across new and diverse channels. Being social is as old as civilization itself. What is really new is that in the information age, in a services based economy, companies now need to listen and pay attention. The consequences to ignoring (ignorance?) will be harsh. The good news is that companies should be able predict how their social media activities will work by looking at how well they incorporated earlier technologies into their CRM discipline. For example, how well a company integrated email into its CRM and marketing channels will provide an indication of how easily Twitter, Chat and other programs will be incorporated. One of the bigger challenges will be who (which department) will “own” the social channels. Here is the answer; IT owns the infrastructure, the process is shared across the company.
Looking at social media channels as an extension of existing CRM makes some sense; but it is not the way that many companies are incorporating social media into their daily routines. More than half of all organizations have adopted the use of some form of social media, intending to use it in some sort of social CRM practice (Customer Service for example): >50% adopted Twitter and nearly 60% adopted Facebook. The success of Social CRM has less to do with the size of the company than with how seasoned the CRM and marketing teams are at extending their processes with newer technologies. Social CRM is about being human and scaling the company personality. Social is different when it is applied to Sales versus Customer Service or Marketing, it has to be different. This is why there is no need for a Social CRM Magic Quadrant!
Recent data suggests that larger companies (more than 1000 employees) have been using social CRM for 2+ years, but smaller companies are quickly catching up. What is really interesting is the finding that there is no “standard” method for social CRM and social CRM lead generation success. Companies with comfort and practice in integrating new media to traditional channels are the most successful, but how to turn a Tweet into a sale varies extensively by company, with other factors, such as target buyer demographics coming into play.
What is clear is that the companies who can successfully extend their CRM practices to include social media channels (in process and execution) will be at the forefront of truly leveraging ‘social’ for business benefit. Being able to tap into user behavior and communicating with them in a smart way, such as offering targeted services or information relating to a customer’s usage patterns, is the end goal of forward looking CRM. However, customers are not expecting this level of service. Customers don’t always expect an answer to their Tweet are leery of an offer related to their customer profile (or worse, their Facebook profile), so caution is advised. Consumers and buyers will be expecting a high level of service in the coming hours, days, weeks, months and years; now is the time to get the channels ready.
This is my goal with launching DRI US – the execution, getting it right and helping others figure out how to do it also.
Regardless of how companies merge social media into CRM and other channels, one point is clear: social media gives customers a stronger voice and way to engage. Companies now have a way to leverage social channels, but they can also make social channels a powerful way for customers, advocates, investors and others to interact with their brand and become ambassadors. The emergence of Google+, Pinterest and others provide an almost hybrid combination of social media and brand visibility that can allow a powerful channel for awareness. Companies should look for ways to include these channels into their marketing, advertising and CRM programs, approaching them from the angle of how customers would first enter and engage. Those companies that are among the first to do this will be innovators in the continued emergence of social channels.
Every once in a while you meet a person, or a group of people who have an idea or an approach that just causes a subconscious head-nod. As you watch and observe, they carry themselves with confidence, approach work and life with energy and passion. Problems are analyzed, dissected, solutions designed and then the real work begins. This is DRI: a team, group of people a family really, with a big heart, big ideas, more importantly, the ability and know-how to execute.
I could introduce the cast of characters, professionals, humans, friends and peers. That, however, would be self-serving and will happen organically over time. Members of the team cut their teeth in the open source ecosystem, but there is more (much more) to it than that. The shared passion is problem solving, affection for technology and innovation; creative ways to solve the hard problems. Providing value at each stage, to every client, every day is critical. The focus moves beyond what needs to be done and why, to how to execute the vision. It is about goals, objectives, experience, strategy and our customer’s, customers.
What Part Will I Play
I will be building and leading the US team. I will do my best not to break what is already working. I am not here to change anything; I am here to show the US market what we can do. The work was started in Portugal and we realized this is only the beginning. DRI is now a Global organization; DRI Global. I am part of a team, we live, learn, share and collaborate. The countries served now number 5 and it will grow beyond, carefully, measured, with caution and a deliberate approach. We are small, execute with precision and make decisions quickly.
To put a label on what we do is important, but I do so with caution. It will include solutions labeled CEM, CRM, SFA and CMS. Further, it would be great to simply add prefixes like Social, Mobile and a suffix or two like Platform and Intelligence. Sorry that it feels like buzzword bingo; something I am trying very hard to avoid. What if the approach was bottom up; design and build a platform that solved for the specific goals and objectives required by a business? What if the focus was helping businesses to understand what jobs their customers want to do with their products and how technology can help?
We are not going to build everything from scratch, quite the opposite really. We will build on top of solid products, supported by great companies like SugarCRM, IBM, Acquia, Knime and Talend, just to name a few. In the world where outcome driven innovation is the powerful model moving forward, it is the space between the applications that is the hard part. The space between engineering and support, the space between sales and marketing or the space between the organization and the customer, these are the challenges. You may know this space by other names; social CRM, collaboration, workflow, integration or business process.
I am looking forward to this chapter with excitement – feel free to give me a call, send me a note or reach out on your favorite social network to see how we can help! Yes, we are hiring. (If you made it this far, here is the press release)
Mitch Lieberman – Managing Partner DRI US
I need to begin with the following: I have the highest respect for the authors and contributors to the recently released Gartner Magic Quadrant for Social CRM. I am disagreeing with the ideas and concepts, not people. I am more troubled that what was published is so off the mark, as it leads to further confusion in an already confused space. This is not to say that the companies included in various locations are right or wrong either, it is simply the apples to oranges comparison of ‘things’.
Desperate to Call it a Strategy, yet Describe it as an Application
At the outset, the authors describe Social CRM as a” business strategy that generates opportunities”. While I agree with the first part, it is the second part that is the struggle as it takes an inside-out company centric view. The single most important part of Social CRM is that it needs to start with an outside-in view (organizational benefits can still be realized). The focus should be on the needs of the customer, on their jobs-to-be-done, the outcome they want and their experience – it is about the customer, not the company – this is what the social part is about. While many parts of traditional CRM might remain about the company, Social extends it in the right way.
“Social CRM is based on the simple premise that you are able to interact with your customers based on their needs, not your rules. It is an extension of CRM, not a replacement, and among the important benefits is that it adds value back to the users and customers.” (Mitch Lieberman June 2010)
Social CRM is, and always has been about extending CRM, not replacing it. It is about the integrations, the connections; it is about the space between the applications, the enterprise and the customer. It is not itself another enterprise application – certainly not another silo. It is not whether a new class of application can capture content. It is whether the current processes can become more practical and interesting for customers to share content, the capture part is easy and there are lots of applications which already do it. I apologize in advance, but I have never met a software application that can “Build Trust” (Sorry Siri).
“Social CRM, from the technology perspective, is about integration of new channels, Social Media is a channel. Properly, Social Media is dozens of channels, where you need to choose the ones right for your business. The hard part, the real work, is choosing which channels to integrate and then designing the processes around these channels – the people part.” (Previous Post)
In Social, People are the Stars, Applications take a Supporting Role
It is because of the focus on technology and applications that Gartner loses its way here. In many of their other Magic Quadrants, the maturity of the application and/or the technology is critical to the success of the initiative. In Social, people trump technology every time. I struggle to see how any application can “improve self-esteem”. When used properly, I suppose I can stretch a little to understand the thought, but it is much more about the people. Giving access to more information and better information is critical of course, but why is that “social”. Customers do not want to feel more involved in their decisions, they want to be more involved in their decisions.
“Social CRM is a strategy first, but it will not be successful if it is not supported by people, processes and technology with defined goals and objectives. The way customers are interacting with companies and a companies’ brands is changing and this poses a challenge; a challenge of volume of new data, scale and speed.”(previous post)
In the digital age, information flows easily in directions you cannot predict and pathways you cannot control. Your customers have questions, they need answers and they want to be heard; they are a little short on patience as well. At the click of the mouse, people expect answers, solutions and resolutions. Social CRM is about humanizing your organization, it is an enabler of positive customer experience and meeting expectations. The benefits to you are tangible, in the form of loyalty and advocacy.
Social CRM does NOT need a quadrant. What companies need is help understanding how to humanize their CRM practices.
Customer Service using Social Media Channels is a nascent discipline, which is good, because fewer customers than most people think are actually using it – but its time will come. Just look at the usage from the customers perspective, barely 17%. American Express and ECHO just published some findings that paint an interesting picture. I would also challenge some of the results, or methods, or both. Not because I know better, but because I am confused about what exactly they are asking and how they asked. When these results are compared with some recent research (company perspective) I conducted with thinkJar, there is a bit of a gap between what companies are spending time and money on, and what their customers are actually using.
OK, I am going to dissect the above a bit, and ask others to tell me I am wrong. My take on the data is that while 17% said “yes”, only 1/2 of those used social to “seek a response from [the] company to help [you] with a service issue”. It is obvious that is was not a ‘select one choice’ question, more likely a ‘select all that apply’, which makes piecing it together that much more complex. Even then, these are certainly not all customer service issues. For example, ‘praise’ is certainly not an ‘issue’, but could be tracked, possibly recognized. My point here is that no matter how you look at this data, it is 17% or lower, who are using social channels for something most people would call “customer support”.
A secondary issue I am having – it is all about me, sorry – is the stated methodology. I am hoping someone can help me out: “Research was completed online among a random sample of 1,000 U.S. consumers aged 18+. Interviewing was conducted by Echo Research between February 22-29, 2012.” If this was truly an “online” survey, then the results are skewed. Meaning, when you ask people who are online if they use a digital channel you will get different results than if you stand on the street or call on the phone. But ECHO are smart folks, so I must be missing something. Any ideas?
Preferred Channel depends upon Complexity
Yes, Yes, Yes – Absolutely! It is beyond complexity too, it also includes the level of personal data involved. The complexity part makes sense, more on that in a moment. From a data perspective, at one end of the spectrum is ‘none’ the other end is that there is a social security number involved. It could be the simplest of issues, but if a customer needs to provide very private data, they will use the phone. According to the research, for a simple inquiry, ‘website or email’ was the top choice, at 38%. Now, I am going to pick on ECHO again, just a bit. There is a pretty big difference between a website view (aka; self-service) and email (please help me), but who am I to criticize? The major point to note here is that ‘Social Networking Site’ at 7% was tied for least preferred channel – even for simple!
As an inquiry becomes more complex, the preferred channel transitions to the higher touch, synchronous choices, such as face to face; 24%, up from 11%, and phone; 38%, up from 16% and (“speaking with a ‘real’ person” – love that). In the ‘more’ complex range, ‘website or email’ drops to 15%. No surprise, ‘Social Networking Site’ was tied for least preferred; 3%. Finally, for “difficult” inquiries, phone jumps to 46%, face to face up to 30%; Social finally has sole position as least preferred, at 3%. This is probably not a surprise. Is it?
Conclusion, of sorts
There is some interesting data hidden in the AMEX/ECHO report. There might even be some interesting information and a few insights, but you need to use this along with your own customer data. I wrote recently about trusting data versus your gut, and this certainly applies here. It is also very clear that while customer are increasingly using social channels for different reasons, the traditional channels are not going anywhere any time soon. Forrester data suggests that people often do not start on social channels, they start on traditional channels, switching only when the experience is poor. Are companies driving this initiative? Who let the Genie out of the bottle and who is trying to put it back in?
This post was written as part of the IBM for Midsize Business program, which provides midsize businesses with the tools, expertise and solutions they need to become engines of a smarter planet.
From products and pricing to service and social, there is no shortage of talk on what companies need to do to achieve service excellence. For the past many years, specific to ‘social’ the number of people who are more than willing to share ‘what to do’ is staggering. It is easy to say what to do, to be an advice giver. That said, telling someone how to do something is not nearly as easy.
There is not only a tremendous difference between ‘what’ and ‘how’, the ability to cross the chasm between is where companies succeed or fail. Transitioning from what to do to how to do it takes hard work, planning and execution – especially in the realm of customer service!
Customer Service Mission:
A mission is the very big, long-term end-result or achievement in your sights. A Customer Service mission is the biggest and most important thing you and your team aim to accomplish. Mission statements can be tied to financial metrics, directly or indirectly, but financial metrics can also get in the way. A mission is a ‘what’ not a ‘how’. What is your customer service mission? Do you know it by heart?
(A quick sidebar regarding a mission: The company certainly needs to have a mission, but that is not the same as the customer service mission. For example, a company mission may be to reduce the need for customer service. That is not going to fit for the customer service team, now will it.)
Service Goals and Objectives:
With respect to customer service, goals and objectives are often interchangeable – just as long as you are clear. There might be a slight nuance that goals are customer facing and objectives are internally focused, but they should be very well aligned. Each is an end game towards which actions and activities are focused. But, we are still in the land of ‘what’, not yet progressing to ‘how’; that said each should be smaller than the mission.
Customer Service Strategy:
Here is where I think organizations lose sight of their purpose. If there is not a clear mission, or set of goals (or objectives), a strategy is almost a waste of time. The idea of a strategy is to focus the team towards achieving the goals and objectives, towards the mission. I believe too many people jump to strategy, when they mean mission. The importance of strategy, is that we finally have moved from ‘what’ to ‘how’, hallelujah!
What is a strategy?
A well thought and constructed plan of attack with actions that will be used to achieve the desired objective. The strategy is the first, most important step in the ‘how’ process.
Customer Service Tactics and Actions:
Simply stated, tactics and actions are what is done to deliver on the strategy. This is where the rubber meets the road. Although tactics and actions are more about doing (versus thinking), in customer service, poor execution of tactics and actions will have far reaching consequences; leading eventually to inability to succeed at the mission. The inability to succeed at the customer service layer will impact the ability for the organization to achieve the higher mission as well.
Mission = the most important thing you and your team aim to accomplish
- Goals = an end-game towards which actions and activities are focused
- Strategy = the plan of attack
- Actions and Tactics = the execution of the strategy
- Strategy = the plan of attack
What it Might Look Like for You
Customer Service Mission: We at <company name> believe that you, the customer, are part of our family. We are dedicated to treating you with respect; being courteous towards you and creating a positive experience for you each and every time we connect. We hope to convey that we are a caring and genuine team, here to help you to the best of our ability; in-person, on the phone and across all digital channels.
- Goal 1: Increase Customer Satisfaction
- Strategy: Improve Service Experience
- Be responsive and courteous
- Offer Chanel Choice
- Remove or reduce problematic metrics (AHT, FCR)
- Strategy: Improve Self-Service
- Offer How-to guides
- Increase use of Video
- Strategy: Focus on Product In-Use Experience
- Facilitate online community
- Incent to contribute, engage further 1:1
- Encourage social sharing; product
- Strategy: Improve Service Experience
- Goal 2: Increased Loyalty and Retention
- Strategy: Create Passionate Customers
- Offer extra value to repeat customers
- Train Customer Service Reps as brand advocates
- Reward Agents with a positive experience
- Strategy: Facilitate Organic growth
- Encourage customers to share brand stories
- Encourage social sharing; experience
- Recognize Super-users
- Strategy: Create Passionate Customers
- Goal 3: Meet Customer Expectations
- Strategy: Manage expectations
- Publish response time service levels
- Consistency across interaction channels
- Hit response targets
- Strategy: Service with a smile
- Empower agents to make decisions
- Rewards agents who go above and beyond
- Remove robotic scripts
- Strategy: Manage expectations
- Goal 4: Bring Social into the Process fold
- Strategy: Operational Efficiency
- Web-Self-service, let people help themselves (WSS is the doorway to SCS)
- Decide on the Proper Process for Social Contacts
- Proper Process to capture knowledge and reuse
- Strategy: Offer Channel Choice
- Deflection as an outcome, can be right (caution advised)
- Understand your customers, where they want to talk to you
- Active Pull to proper channel (Content /Value) – not push
- Strategy: Operational Efficiency
I cheated a bit, and used the results of the research Sword Ciboodle and thinkJar did to drive the conversation. Well, maybe that is not cheating, but the results did show that organizations are focusing heavily on the Goals I listed above. Gartner (8 Pillars of CRM) and Forrester also have been know to recommend building the Customer Service program with specific goals and objectives in mind – no, not just operational efficiency, but how the impact can be felt directly by the customers.
What are your Goals and Objectives as an customer service organization? If you are Vendor or Analyst reading this, what how do your clients articulate their Goals and Objectives? Do they have a Customer Service Mission Statement? Please, feel free to add to the list and do not beat me up too much for missing something. To give credit where credit is due, thanks to Clare Dorrian for editing help and good ideas!
- There is a Big Difference Between Can’t and Won’t
- Stop Thinking in Two Dimensions
- No Beginning, No Middle and No End
- Rethinking the Customer Journey
- The Simplest Thing I Ever Had to Write
- Context Integration, the Future of System to System Interactions
- The Evolution of Customer Community
- The Fine Line Between Personalization and Creepy
- Experience Innovation
- Maybe We are Using the Wrong Words to Describe Collaboration
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